---
title: "Delete Old Related Data Records"
slug: "delete-old-related-data-records"
updated: 2024-04-26T09:55:09Z
published: 2024-04-26T09:55:10Z
canonical: "docs.mapp.com/delete-old-related-data-records"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.mapp.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Delete Old Related Data Records

## Scenario​

Automatically delete related data records after a certain period of time. The records are deleted permanently. The data cannot be restored.

A time-based automation automatically deletes related data records that are 1 year old. The automation runs once per week.

## ![](https://cdn.document360.io/554b9b98-6720-4d8b-9919-c7b203d72648/Images/Documentation/fa95e325-223d-4e5a-8356-418c7f47a985.png)

## Benefits​

Delete data records that you no longer need from a related data set

## Procedure​

## ![](https://cdn.document360.io/554b9b98-6720-4d8b-9919-c7b203d72648/Images/Documentation/3ea4df06-a36d-43af-a2c5-225ff778ed34.png)

1. In the ​Automation​ area, create a new whiteboard
2. Drag a **​Time​** module and a ​**Time-based job**​ module onto the whiteboard.
3. Drag and drop between the ![](https://cdn.document360.io/554b9b98-6720-4d8b-9919-c7b203d72648/Images/Documentation/b9dcc6e1-aeee-40b8-9dd0-25f7953f8e41.png) symbols to connect the modules as shown above.
4. Define the module settings as follows: **Time module**

| Field | Entry |
| --- | --- |
| Name | Enter a name for the module. |
| Date | ​Recurring Date​ |
| Time | Here you define the schedule you need. |
| Period | Week(s) |
| Value | 1 |

**Time-based Job Module**

| Field | Entry |
| --- | --- |
| Name | Enter a name for the module. |
| Job | [​Related Data: Delete Records​](/v1/docs/related-data-delete-records) |
| Related Data Set | This drop-down list defines the related data set. |
| Delete After (Days) | This input field defines the number of days after which related data is deleted. This field only accepts numerical values between 1 and 365. |
5. Click **​Next​**.
6. Define the desired time frame and notifications.
7. Click **​Activate​** to immediately activate the whiteboard. Only active whiteboards are executed by the system. ⇒ The whiteboard is saved and activated. The automation has the status **​Running​** if the start date is immediate and **​Scheduled​** if the start date is in the future.