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User Assignments
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User assignments help you manage your content creation teams.
The following content management elements can be assigned to any system users:
Email Messages
Email Templates
Blocks
Frameworks
Forms
Microsites
Advantages
To show system users which areas they are responsible for, assign Content Management items to a system user.
To limit system user edit rights to Content Management items, assign specific Content Management items. System users can only edit items that are assigned to them or that are unassigned.
System users, to whom Content Management items are not assigned, can still see and use those items. However, they are not able to edit them.
Assigned users can show the status of their work as In Progress or Finished.
Permissions
Name | Permission Number | Description |
---|---|---|
Content Management: Assign | 2155 | System user can assign any Content Management object to another system user. |
Content Management: View All | 2156 | System user can see all Content Management items, even those items that are not assigned to them. |
Procedures
You set or change the Content Management user assignments in the edit step.
Email Messages, Email Templates, Blocks, Frameworks and Forms
In the Main Navigation, click Content > Email.
⇒ The Email window opens to the Email Messages tab.To edit or create a User Assignment , create or edit an email message, template, block, or framework.
To edit or create the User Assignment for a form, open the Block tab and create or edit a Form type.Click
⇒ The Information pane slides open to the General tab.In the Assigned To input field, enter the name of the desired system user.
⇒ Suggested users who match the entry appear.
Microsites
In the Main Navigation, click Content > Microsites.
⇒ The All Microsites window opens.Create a Microsite or edit an existing Microsite.
Click
⇒ The Information pane slides open to the General tab.In the Assigned To input field, enter the name of the desired system user.
⇒ Suggested users who match the entry appear.Click the name of the corresponding system user, close the information panel, and click Save. Close the Microsite.
⇒ The system user assignment appears in the Microsite overview.
To change the user assignment, first remove the user assignment, close the information pane, and save the microsite. You can then open the information pane again and assign a new user.
Related Topics
Email Messages (Content Management)
Content Management - Email Messages (tab)